Re-solve.co recently partnered with Zenith Prep Academy to manage their complex organization-wide migration from legacy systems (Outlook) to Google Workspace. This project involved transition over 200 users, including specialized teams like Admissions and Program Directors, under tight deadlines. Our key success was seamlessly migrating complex scheduling systems and calendars, ensuring zero double-bookings and zero interruption to business operations.
The Client & The Challenge: Zenith Prep Academy As Zenith Prep Academy experienced rapid growth, their legacy on-premise/Microsoft ecosystem became a bottleneck. The organization faced communication silos and, critically, significant complexity in managing shared calendars and team scheduling. This complexity led to double-bookings, causing immediate operational friction. Zenith needed a scalable, modern cloud infrastructure (Google Workspace) but required an expert to manage the "heavy lifting" without disrupting their day-to-day operations.
Our Approach: Precision and Stability When re-solve.co took over, the project was struggling with delays. Our approach was to implement a rigorous, phased migration plan:
Deep Discovery: Auditing their existing complex scheduling architecture.
Phased Execution: Moving core functions first, followed by key high-stake teams (Admissions and Program Directors).
Active Stabilization (The "Delta Sweeps"): Utilizing late-night maintenance windows for final data synchronization ("delta migrations") right after the domain switch to ensure complete data integrity without a second of downtime for the users.
The Results & Impact The migration was completed successfully, providing Zenith Prep with a modern, secure, and future-proof collaboration hub.
Users Migrated: 200+
Operational Continuity: Zero organization downtime.
Zero Double-Bookings: Successfully resolved the complex scheduling synchronization issues that previously plagued the teams.
Post-Migration Stability: Achieved a stable environment within the critical 30-day window.
Verified Social Proof
"Migrations are always more complicated than you think they might be, and
re-solve.cowas super helpful with some late-night-last minute meetings and (especially) sorting out calendar event migration in a way that prevented any double bookings from emerging across our complex scheduling system." - Stefan Waldschmidt, Zenith Prep Academy [view on linkedin]
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